1300 Galaxy Way #3

Concord, California 94520


Are You Ready to Go?

Save time, money and increase efficiency and effectiveness by taking a moment to review these guidelines when preparing your print jobs for output. In the paragraphs below we cover preferred software and file formats, file layout, and how to submit your file.

Preferred Software and File Formats

Check Your File Layout

A. Preparing Your Layout

B. Using Fonts

C. Preparing Images

D. Naming Colors

E. Trapping Requirements

Submitting Your File

A. Advance Review

B. Clean Up Files and Label Media

C. Sending Files Electronically

D. Send a Printout

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Preferred software and file formats


Galaxy Press supports the following versions of these industry-standard page layout programs:

Please be aware of the capabilites of the software you choose and its intended usage, for instance, some software will not support bleeds and others will not support vector based output and will have the potential for poor quality output and would create additional charges.

Adobe Creative Suite (all versions), Quark Xpress, and PDF.

We also accept these types of files at an additional charge:

Microsoft Publisher, Microsoft PowerPoint, and Microsoft Word.

We do accept these files but we then must reformat or rebuild these files in one of the industry-standard page layout programs listed above, which will result in additional prep charges.

Acceptable File Formats and Media

We support the native application files for supported software as well as these file types: .eps, .tiff, Postscript, and .pdf.


Check your file layout:

A. Preparing Your Layout

Please name your file in a way that readily matches it to you and to your job identifcation. i.e.: "Tiffany Design-Hardesty 3 fold broch 9-12-07"

Set all document pages to the final trim size. Do not include the bleed in the document size.

Please extend all images and elements a minimum of 1/8" onto the pasteboard in order to provide enough image area for bleed. (If your application supports "bleed" please set it for 1/8")

Please supply your file 1-up, single pages. Files may contain multiple pages, but please don't build files as spreads (i.e. two 8 1/2 x11 pages built on an 11x17 page).

Do not output Postscript or PDF files for spreads. We will impose the pages for the press for you.

Please keep an original set of your files. Only send copies to Galaxy.

Keep backup copies of your job - magnetic media can be unstable!

Galaxy Press is not responsible for loss or damage to archived job files after delivery of your final printed product.

B. Using Fonts

Provide both your screen and printer fonts. we find that Type 1 (Postscript) fonts and the new Open Type work reliably. Please avoid using truetype fonts or multiple master fonts- they can be problematic.

Please choose fonts with native bold and/or italic versions rather than manually stylizing a font. Otherwise we may be required to reset your manual bold, italic, and bold italic styles to correct font design at an additional charge.

If you must use a Multiple Master font, never stylize it. Otherwise, the results will be unpredictable.

C. Preparing Images

Artwork, Photos and Graphics | Scanning

General Do's and Don't's

Avoid embedding images. Save all graphics as either native Photoshop, tiff or eps files. File formats such as jpeg and gif will not reproduce as well. Be sure to submit all the files placed in your layout file in case there is a need to edit your artwork.


Artwork, Photos and Graphics

We print jobs in line screens ranging from 100 to 200 line. The resolution of your images should follow the following formula:

• For photos, (raster art), make the resolution twice that of the line screen used on your job. For example; a photo used on a 150 line screen job should have a resolution of 300 ppi (pixel per inch).

• Line art (bitmap) should be scanned at final image size - 1200 ppi and saved as a tiff file.

• Graphics and photos containing clipping paths should be set to a flatness of 3.

• Raster-based images placed in a page layout program should not be sized more than 100%.

• Scale the artwork in an image program prior to placing it into the page layout program. Resizing the raster images more than 10% of the original scan size greatly reduces image quality.

• Please rotate graphics and images in the original graphic application before placing them into a page layout program. Rotation within a page layout program increases processing time and could result in postscript errors.

• Crop photos and graphics in the original application before placing them into your document. The platesetter processes the entire image, not just the portion that is visible, resulting in longer output times.


While you are free to scan your own photos and artwork for use in your document, our highly skilled scanning department can do it for you, as well.

We use cutting edge technology to give your images the high quality your job deserves. We scan all types of reflective originals as well as transparencies.

In addition to the high resolution scan, we can also supply you with a low resolution copy of your image for use in your electronic file. This will significantly accelerate file handling and printing. Prior to proofing and printing we will replace the low res file with the high res file.

D. Naming Colors

When using Pantone or custom spot colors in a graphic program such as Photoshop, Illustrator or Freehand, ensure that all color names are consistent in your page layout file and all linked images as well.

NOTE: Colors with different names, no matter how slight the difference, will produce separate plates resulting in extra costs. (Some software now allows remapping of colors)

Documents should include only the colors that you want printed.

If you are using spot colors, print out your document in separations as well as a composite before sending your job to us. (This will show you which elements of your document will print on which color plate, and can alert you to potential printing concerns.)

If your photo is a duotone, please be sure any PMS color used is named exactly the same in your Photoshop file as it is in your page layout program and be sure to let us know that you are using duotones!.

CMYK - if your job is to be 4 color process, we recommend that you convert all colors to process before submitting your files. Our pre-press software will convert the colors to CMYK but it sometimes gives suprising results.

E. Trapping Requirements

An easy answer . . . . our software will do all the trapping that needs to be done . . .

Submitting Your File

A. Advance Review

An advance review can often prevent delays or error in final output. If you have a complicated layout or want to check color scans, send your files before they are completed. We'll review them and offer suggestions.

Please call us in advance for any complicated use of color.

B. Clean Up Files and Label Media

Cleaned up files prevent errors in output and will save you time and money in the long run. Prior to submitting your files to Galaxy, take time to insure that unnecessary items are removed from your files. This includes:

• Items left on the pasteboard

• Pages not required for output (this does not include blank pages in a book)

• Unused colors

• Unused styles

Please label your media with your name, your company name and a phone number so we may return your disks to you in a timely fashion.

If you mail your files to us on disk, please include a typewritten list detailing what you are sending and a list of what files should be on the disk. (i.e., Zip 100, folder name and contents, etc.)

C. Sending Files Electronically

Compress Your File: To protect your files from corruption, please compress files using the compress command in the "File" menu on the  Mac and zip on Windows.

Email: Please keep email files to under 5 MB whenever possible. Large files should be sent via ftp.

All jobs should be emailed to job@galaxypress.net

Files too large to email . . . we recommend using a service called
We Transfer . . . its easy and FREE!

D. Send a Printout

A laser output is best, but you may send any color or b&w output, and you may fax copies if you wish.

Please submit both a composite output and separations of the colors in which we are to print.

Whenever possible, output proofs at 100%.

For jobs with special folding instructions, please include a folded sample.


We don't just Print . . .  We Care!